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Exhibitor Information

Garden Expo

Exhibitor Information

What is the name and address of the facility where THRIVE’15 – Garden Expo is held?
Garden Expo will be held in two buildings, Marritt Hall & the Consession Building, at the Ancaster Fairgrounds, conveniently located south of Highway 403 between Brampton and Hamilton.

630 Trinity Rd, Ancaster, Ontario L0R 1R0
905.648.6198 | Info@AncasterFair.ca
Directions: Take the 403 to exit 55 (Copetown).
Head south on Route 52 / Trinity Rd.
 

How should I label material for shipping to the show site?
Packages for delivery to the Garden Expo show site should be labeled
as follows:

Name of Exhibiting Company
Booth #
Landscape Ontario’s Garden Expo
Marritt Hall or Consession Building
Ancaster Fairgrounds
630 Trinity Road, Ancaster, Ontario, L0R 1R0

Cell # of onsite company representative
Show Office | 416-848-4141

Which airport is close to the Ancaster Fairgrounds?
Hamilton International is located on the southern outskirts of Hamilton and is easily accessible from Highway 403. General directions to Hamilton International are provided, however we encourage you to use Google Maps for a specific point-to-point route.
Can I ship my freight to the building prior to the move-in?
No. Freight will only be accepted during the specified move-in. Advance warehousing is not available.
Do I need to provide Proof of Liability Insurance to Landscape Ontario?
Yes. To protect yourself, your company, other exhibitors and attendees, you must have adequate Liability Insurance with a minimum $2,000,000 limit.
Where can I access the Rules and Regulations, service order forms and information for Garden Expo?
You will find all the information and order forms related to Garden Expo at lothrive.com

Frequently Asked Questions

What are the hours of the show?
10:00 a.m. – 4:00 p.m. on Wed., Sept. 16, 2015 9:00 a.m. – 4:00 p.m. on Thurs., Sept. 17, 2015 Exhibitors will be allowed on the show floor 1/2 hour before the show opens and 1/2 hour after it closes.
What are the move-in dates and times?
Mon., Sept. 14, 2015 8:00 a.m. – 5:00 p.m. Tues., Sept. 15, 2015 8:00 a.m. – 5:00 p.m.
What are the move-out dates and times?
Thurs., Sept. 17, 2015 4:00 p.m. – 8:00 p.m. All exhibits must be out of building by midnight.
Do I have to schedule a move-in?
Yes. Please refer to the Move-in Request Form available on our website: lothrive.com
Can I drive my truck right onto the main floor?
No. Absolutely no vehicles are allowed in the exhibit halls.
Will forklifts be available for move-in and moveout?
Yes. Skidded materials will be delivered to your booth at no charge. Forklifts, if required for work within the confines of your booth, can be rented from Stronco Group of Companies. Order this service in advance of arriving at the show.
Where can trucks park during the show days?
Arrangements have been made with the Ancaster Fairgrounds to use Area #3, Gate B for overnight parking of trucks. The lot accommodates up to 500 vehicles. Parking is free.
Where can I pick up my exhibitor’s badge?
Badges will be mailed to exhibitors mid-August. All other exhibitor badges can be picked up at the Exhibitor’s Desk after 12:00 noon Tuesday, September 15, 2015. This desk is located at the main show entrance.
How many exhibitor badges is my company entitled to?
A maximum of 5 badges per 10′ X 10′ booth.
Will security be available on a 24-hour basis?
Yes. Landscape Ontario and the Ancaster Fairgrounds will not assume any responsibility for lost, stolen or misplaced materials. Exhibitors are urged to contact their insurance companies to ensure that their exhibits and products are insured during this period. This can be done by placing a rider on your existing business contents insurance or by purchasing a new liability insurance policy. Landscape Ontario recommends the services of exhibitorinsurance.com.
Do I have to have carpet or other flooring material in my display space?
Yes. Carpet or another suitable flooring material is mandatory for this show. You can supply your own or rent carpet from Stronco Group of Companies. All exhibits are required to have flooring of some nature covering the cement.
Are there any services included in the cost of my booth space purchase?
No. If you require carpet, furnishings, you are required to place your orders with the official show service contractors. Order forms will be found in the Exhibitor Manual.

Landscape Ontario is committed to your safety

Your cooperation and commitment to comply with Landscape Ontario Garden Expo’s safety policies for delegates, exhibitors and staff is required. Ontario’s Occupational Health & Safety Act and Regulations and the Ministry of Labour designate trade show floors, during move-in and move-out, industrial zones. There are mandatory regulations that must be followed.

Everyone on the show floor is responsible for ensuring a healthy and safe working environment. Please inform all of your set-up and tear-down staff of these mandatory safety laws prior to the show.

  • Safety footwear (steel-toe shoes or boots) MUST be worn during move-in and move-out.
  • Absolutely NO open-toed shoes or sandals!
  • NO CHILDREN 16 years of age or younger will be allowed on the exhibit floor during move-in or move-out.
  • In areas where overhead work is taking place, hardhats must be worn, and the area must be cordoned off with yellow caution tape and / or orange safety cones.
  • All staff operating hand and / or power tools are required to wear appropriate personal protective equipment such as safety gloves and glasses.
  • All exhibit company staff and/or subcontractors must be prepared to present their training certificate to Show Management. Take time now to complete the Worker/Supervisor Awareness training as required by the Ontario Ministry of Labour

http://www.landscapeontario.com/attach/1436555838.updated_time_Thrive_promo.pdf
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